Inclusive transformation

August 28, 2008

 

At the end of July, EURIM (http://www.eurim.org.uk/what_is_eurim/notes_to_editors.php#short_definition) the independent, UK-based, all-party Parliament-Industry group launched the report on its investigation into transformational government. It had John Suffolk, the government CIO, and Sir David Varney, advisor to the Prime Minister on public service transformation  amongst its witnesses. The report is brief, only eight pages with lots of white space, so not a hard read and page seven contains its list of twelve (strong) recommendations, numbers one, two and four of which I particularly liked and present here:

“1. Parliamentarians, especially those serving on Select Committees, take an active role in the governance of Transformational Government policy. There is a need for pre- and post- legislative scrutiny in order to help counter the disengagement between policy and delivery, and to offset some of the disadvantages associated with the change of personnel, often including ministers, in the time between primary and secondary legislation.

2. Select Committees actively use the powers they have to co-operate across departmental boundaries and to ensure that the biggest risks to this project are monitored, and are managed, so as to identify and praise good practice, ensuring that transformation leads to better services, not just cost-savings within silos.

4. Service providers also collectively agree and publish clear professional guidance on best practice performance management and measurement of success to better align resources and close the ‘policy to execution’ divide , including the importance of appropriate base-lines and benchmarks for target setting and performance monitoring;”

I look forward to the implementation of them all!

 
 

 


Computer Weekly blog awards

August 27, 2008

Despite being shortlisted, the blog didn’t make the top two in the Computer Weekly Blog Awards for 2008, but never mind! Interestingly the winners were both from education with the Microsoft Schools News taking the ‘gold’.

In the meantime I’ll keep up my campaign around metrics in local government service delivery, particularly electronic service delivery and with three dates for presentations already provisionally on the books:

Ethicomp 2008 - University of Mantua, Italy (not me though!)

ESD-Toolkit - Customer Satisfaction work group

EiP Conference - a little session on service delivery sophistry

This should all help develop phase 2 of the research! so please keep comments dropping in!


Which community?

August 22, 2008

Whenever I hear talk about communities I struggle. If asked which community I am in, I have to ask in which sense! The word ‘neighbourhood’ may have some class conotations (semiotic?) but fails to have the semantic ties that are easily construed with ‘community’.

Some examples:

Community of place – http://en.wikipedia.org/wiki/Community_of_place

 

 

Community of practice – http://en.wikipedia.org/wiki/Communities_of_Practice

 

 

Community of position – http://en.wikipedia.org/wiki/Communities_of_Position

 

 

Community of action – http://en.wikipedia.org/wiki/Communities_of_Action

 

 

Community of interest – http://en.wikipedia.org/wiki/Communities_of_Interest

 

 

Community of process – http://en.wikipedia.org/wiki/Communities_of_Purpose

 

 

Community of circumstance – http://en.wikipedia.org/wiki/Communities_of_Circumstance

 

 

Community of inquiry – http://en.wikipedia.org/wiki/Community_of_inquiry

 

 So which communities are you a member of and in which neighbourhood do you live?

 

 

Citizen oriented architecture

August 22, 2008

Having proposed a ‘citizen oriented architecture’ there is a need to decide who develops and manages what it is essentially described in my model. With its combinations of citizen service, web content management, voice and data communications all supported by by ICT, all have a claim upon it and all argue for their own professions currently.

With the fad for Web 2.0 there is a tendency to get absorbed in the technology but it is only the tool, use it with care and don’t exclude the many citizens who are unable to fully utilise it! The latest Socitm publication ‘Planning for ICT (version 2)‘ is another failure to appreciate this, being essentially an information and technology architecture looking out towards the citizen rather than the other way! The citizen sees channels but will see them converging upon whichever particular service or services they need at the time!

Thinking in terms of accessibility and digital inclusion, which service providers need to when dealing with citizens unlike customers, the process needs to be technology neutral and independent.

Whilst ICT supports the ‘citizen oriented architecture’, there is a need need for a new management model that is citizen focused and again technology neutral and independent!


Semantics, semiotics and sophistry

August 22, 2008

The debate about what is customer insight, need, focus etc; whether it should be citizen or customer, is an important one, not due to semantics but to semiotics (what we intend to mean by the use of particular words or expressions) and I believe there is an element of sophistry in their usage.

Calling someone a customer might be intended to give them a warm cuddly feeling whilst all the time they are a citizen in need of assistance. At least calling them a citizen means that as a part of a community they can expect certain privileges and the person assisting them has certain duties in providing the service, and the warm cuddly feeling can pervade all around when the citizen is satisfied.

Some definitions:

Customer – From Wikipedia – http://en.wikipedia.org/wiki/Customer

A customer is someone who makes use of or receives the products or services of an individual or organization. The word historically derives from “custom,” meaning “habit”; a customer was someone who frequented a particular shop, who made it a habit to purchase goods there, and with whom the shopkeeper had to maintain a relationship to keep his or her “custom,” meaning expected purchases in the future.

Customer needs may be defined as the goods or services a customer requires to achieve specific goals. Different needs are of varying importance to the customer. Customer expectations are influenced by cultural values, advertising, marketing, and other communications, both with the supplier and with other sources.

Both customer needs and expectations may be determined through interviews, surveys, conversations, data mining or other methods of collecting information. Customers at times do not have a clear understanding of their needs. Assisting in determining needs can be a valuable service to the customer. In the process, expectations may be set or adjusted to correspond to known product capabilities or service.

Citizen – from Wikipedia http://en.wikipedia.org/wiki/Citizen

Citizenship is membership in a society, community, (originally that of a city or town but now usually for a country) and carries with it rights to political participation; a person having such membership is a citizen. Citizenship status often implies some responsibilities and duties under social contract theory. It is largely coterminous with nationality,[citation needed] although it is possible to have a nationality without being a citizen (i.e., be legally subject to a state and entitled to its protection without having rights of political participation in it).

We then get onto where semiotics meets sophistry:

Customer Insight -

This definition is taken from the Government Communication Network’s Engage Programme.  The Insight section on the Engage web site (http://engage.comms.gov.uk/ – only accessible to the Civil Service!) includes more detail on methodology and tools, together with some examples of where deep psychological truths derived from customer insight activity have been applied effectively in campaigns to drive behavioural change.

“ A deep ‘truth’ about the customer based on their behaviour, experiences, beliefs, needs or desires, that is relevant to the task or issue and ‘rings bells’ with target people.”

http://www.cabinetoffice.gov.uk/public_service_reform/delivery_council/workplan.aspx

Customer Need – what the paricular needs of a definite class of customer are, these may be further defined in the ‘Circle of Need’ proposed by NWEGG/Apera.

“For a local authority this means understanding and delivering to customer need, measuring the extent to which it is being met (or unmet) and the extent to which it is changing. Understanding,like management, requires the individual to construct a mental model which provides a structure for more detailed information. The ability to develop, adapt and communicate the model is a key enabler to developing shared understanding. As such, the first step in addressing customer need is to model need from the customer perspective. The second is to pilot the model and use it operationally, by integrating it into ongoing citizen information collection processes and service design processes, so that it is
adapted with actual changes in need and changes in types of service delivery. The third step is to use the model to support need analysis and service planning processes.”

http://www.nwegg.org.uk/view_news.php?id=64

Customer Satisfaction – Customer satisfaction, a business term, is a measure of how products and services supplied by a company meet or surpass customer expectation. It is seen as a key performance indicator within business and is part of the four perspectives of a Balanced Scorecard. http://en.wikipedia.org/wiki/Customer_satisfaction

Customer Engagement (CE) refers to the engagement of customers with one another, with a company or a brand. The initiative for engagement can be either consumer- or company-led and the medium of engagement can be on or offline. http://en.wikipedia.org/wiki/Customer_engagement

Customer Profile – Segmentation breaks the market into sub-groups of consumers with similar demographic characteristics, lifestyles, product preferences and media preferences – this is the customer profile.

In my simple view the definitions would encourage us to stick with citizen for those government deals with, they hardly consume government, nor does government sell its services (often).

As a result I believe we need to develop a ‘citizen oriented architecture’ for which phrase I acknowledge the relationship with the phase of another blogger ‘customer oriented architecture’.


Customer insight guidance

August 14, 2008

In an exercise that reminds me of that old definition of a consultant*, the IDeA have asked RSe Consulting to produce guidance on customer insight and RSe are asking the advice of the IDeA Community of Practice.

Below I list the questions and my brief responses, the questions do actually focus the mind:

1. How would you define customer insight and how does it differ from other concepts such as customer focus and customer satisfaction?

1. Customer insight is brought about by having sufficient information about customers and their communities. As a practice I prefer citizen engagement, which can only occur successfully (providing satisfaction) when insight is available and focused upon dealing with need.

2. What do you see as the difference between customer insight and citizen insight?

2. The difference is between customer and citizen. All citizens are the customers of government, customers are not necessarily those of government. Customer insight is the type of information provided by Mosiaic and CACI, citizen insight doesn’t exist currently but would be the accumulation of knowledge about particular citizens or groups of them collated from central and local government experience and practice.

3. What are the main challenges faced by Local Authorities looking to develop their customer insight?

3. The main difficulty is that citizen insight is contained within bands of need or service. HMRC’s insight may well be different to that of a district council dealing with the same citizen. Fortunately or otherwise data protection restricts the sharing of much insight.

4. How do you think Councils and local partners should work together to develop their customer insight and what are the challenges in doing so?

4. As with 3, the main challenge is data protection.

5. What are the core customer insight tools that you have seen used well in the sector and by whom?

5. GIS has been used well to map neighbourhoods and their citizens by LA’s such as Sheffield.

6. What tools do you feel are not well understood and used within the sector?

6. The tools are not really ready yet! Geographic Information Systems can be used but need greater layers of data to truly identify citizens within their differing neighbourhoods. How available the data is to be shared is another matter.

7. What do you think should be the key objectives of this guidance?

7. Don’t reinvent the wheel!

8. What are the most important issues that the guidance should cover?

8. Citizenship has obligations as well. Differentiation between consumers and citizens is important when inclusiivity is discussed. Interesting paper on this in ‘Communications – The Next Decade’, published by Ofcom, entitled ‘What citizens need to know. Digital inclusion, information inequality and rights’ by Damian Tambini.

There are of course other papers around the citizen or customer debate but I think its time to call a halt and focus on the needs, satisfaction and engagement of the citizen.

 


Channel usage and strategy

August 9, 2008

Some comments upon my university Transfer Report by a lecturer with experience in local government suggested that I might not have been clear enough in my reasons for wanting channels measured. So I though it was time to go through it again.

The central government targets for electronic government have pushed central and local government towards service delivery channels facilitated by information technology i.e. self-service web sites and call centres.

Is this a bad thing? It is if you aren’t confident in using these channels e.g. are elderly, have certain disabilities, poor or poorly educated – so the minority communities are potential excluded by the digital divide! Many libraries and other facilities provide access to the Internet and free training is available but many citizens aren’t going to feel able to use them nor are all transactions suitable for all people for delivery in this manner, some prefer an element of discretion or confidence or mediation.

The initial costs of establishing electronic services are expensive so a postcode lottery between large , small, rich and poor local authorities is a potential outcome.

Why do we need to measure channel usage? It is only by measuring usage that we can monitor change in usage, if we further collect feedback from that channel it may be possible to identify the reasons for change, in comparison with the other channels.

Why do we need a channel strategy? If we are to serve citizens we need to identify how, where and when they wish that service to occur. If we are measuring the quantity and quality of that service we can plan the delivery or extension of those channels to suit citizen needs and provider costs. We can budget how different services will be provided for by their usage and potentially assist migration by those who are able to use them to more efficient channels.

With over half of Internet users banking online, there is an increasing opportunity for government to follow this trend but even with those established statistics it is clear that the non-Internet users who have yet to trust online services still need to be catered for, many of which will expect face-to-face service.

My argument is that only by measuring and collating feedback from citizens can one have a strategy and only with a strategy can one hope for successful channel migration or management.


IDeA NI14 Guidance and GovMetric

August 2, 2008

Public Sector Forums have made a great deal of the fact that the IDeA guidance upon NI14 promoted GovMetric and only GovMetric as a possible solution.

I’ll declare some interests here, I have met wil rol the company that produce GovMetric and over a year ago had an academic discussion with them about the while concept of customer satisfaction and channel migration.The council I work for currently employs the Socitm solution for doing web site evaluation which partialy employs a tool produced by rol, who are working with Socitm to do service benchmarking. I am also a Socitm member, a member of my regional Socitm executive and also on the Local Government Chief Information Officer Council, which Socitm were recruited by central government to create.

I like the concept of GovMetric and haven’t seen anything other than built in CRM tools to match it and of course they don’t all come with the templates for web sites or a complete and designed-for-purpose suite of tools. There is Opinion-8, which I believe doesn’t work quite the same way either.

I’ll agree that it was daft for the IDeA to nominate one tool, I don’t think they could have avoided promoting the ESD-Toolkit, since its their child! However, I have yet to find anything conceptually up to GovMetric. We asked our web developers to build a tool into the web site CSS to collect feedback and they wanted a lot of money, it would probably have contributing to buying GovMetric, which isn’t cheap, and tying up the other channels!

What’s the solution? Horses for courses, I suspect, by the time people get around to trying to collect NI14 data manually they’ll realise what a time waster it is and plump for an electronic tool. What is needed in collecting the data is rigour and an awareness that NI14 is not the answer, the answer is feedback from staff and citizens about the systems we use, be they delivering answers by the web, telephone or face-to-face. We need to collect that feedback and act upon it but at the same time supply the required indicator.

Why do we need to do that? To instil confidence in the public that we mean to change, to transform. We do mean to do this, of course, but we need to demonstrate it! We also need to placate the Minister!